Document Automation for Construction — Submittals, RFIs, and Change Orders

Every construction project generates mountains of paperwork. Submittals, RFIs, change orders, substitution requests, daily reports, punch lists, lien waivers. And every one of them has the same fields: project name, contractor, date, description.

The Real Cost of Manual Forms

A project manager on Microsoft Q&A put it perfectly: "We fill out 15 of these a day, 5-10 min each. This would be very important to me as a large portion of my job."

That's 75-150 minutes per day — over two hours — just typing the same project name, contractor info, and dates into blank forms. Over a month, that's 40+ hours of repetitive data entry. An entire work week, gone.

Why Existing Tools Don't Work

Procore and PlanGrid are great if you're a large GC willing to spend $1,000+/month. But small contractors and subs? They're still using Word templates and PDFs, filling them by hand or struggling with Mail Merge.

How Magic Decoder Fixes This

Upload your submittal form — the one you already use. AI reads it and finds every field in seconds. Save it as a template. Now every time you need a new submittal, just fill the form and download. Same formatting, same letterhead, perfect every time.

One contractor uploaded a substitution request form with 8 fields. AI found all 8 in 3 seconds. Filling the form took 45 seconds. What used to take 10-15 minutes now takes under 2 minutes.

Try It With Your Forms

Upload any construction document — a submittal, RFI, change order, daily report — and see the magic. Free, no account needed.