How to Generate Offer Letters Automatically (For Small Teams)

Every new hire needs an offer letter. At a big company, the HR system handles it. But at a 10-50 person company? Someone opens last month's offer letter, changes the name and salary, and prays they didn't leave "Dear Sarah" when it should say "Dear Michael."

The Copy-Paste Problem

It's not just offer letters. NDAs, onboarding checklists, employment agreements, benefits enrollment — every new hire generates 3-5 documents that are 90% identical. The 10% that changes? Name, title, salary, start date, manager. The same fields every time.

The Magic Decoder Way

Upload your offer letter template once. AI reads it and identifies every field — candidate name, position, department, salary, start date, reporting manager, benefits tier, signing deadline. Save it as a template.

For every new hire, just fill the form: name, title, $85,000, March 1, reports to Jamie. Click Generate. Download a perfectly formatted offer letter. Done in 60 seconds.

No More Embarrassing Mistakes

When you copy-paste from old letters, mistakes happen. The wrong salary. The wrong start date. The previous candidate's name buried on page 2. With Magic Decoder, every field is filled fresh from your form. No leftover data from the last hire.

Try It Free

Upload your offer letter template and see how many fields AI finds. No account, no credit card. Just upload and go.